Housing Authority Experience
Hope VI, Tax Credit, Mixed Financing
PHA Consulting in conjunction with our strategic partners is one of
the nations foremost firms working on Hope VI and other affordable
housing programs. PHA Consulting has participated in several Hope VI
and public housing redevelopment and modernization projects and has
vast experience in all aspects of the Hope VI program. With an extremely
broad base of experience to draw on, we are intimately familiar with
the programs numerous goals and the obstacles that may arise in
the course of reaching those goals.
Procurement, Contracting and Inventory Control PHA
Consulting has been involved in developing procurement and contracting
systems and procedures manuals. Development and implementation of inventory
control systems ranging from central to area-based, to decentralized
project-based systems. We have experience in all areas of procurement,
from the purchasing and handling of maintenance-related materials and
supplies to soliciting bids from and contracting with professional service
Maintenance Operations - Experience in Maintenance Operations
covers all aspects of the delivery of essential maintenance services,
including the development of effective work order systems, preventive
maintenance programs, HQS inspection and correction programs, repair
programs to reduce routine maintenance needs, and effective training.
Organizational Structure - PHA Consulting
has been involved in the reorganization of individual departments and
entire public housing organizations. Reorganization activities have
included developing management policies and procedures, recruiting and
hiring new staff, creating personnel management procedures, establishing
communications and operational planning systems, and designing, developing,
and implementing training programs.
Our modernization experience has ranged from the administration of the
Capital Fund Program (CFP) and Replacement Housing Factor (RHF) to Hope
VI grants. We have worked in developing Annual Statements for PHAs and
established procedures to track expenditures, and undertake monthly
reporting requirements to HUD. We have also provided assistance in grant
reconciliation, financial reporting for HOPE VI and mixed finance budgeting.
Occupancy Programs - Occupancy
Programs have included marketing plans and programs, new admissions
and occupancy programs, and vacancy reduction programs. PHA Consulting
has been involved in developing relationships between good maintenance,
resident satisfaction, and good screening practices, including how they
can affect daily operations. We have also assisted in the drafting and
development of ACOP procedures and manuals.
Management and Accounting - PHA Consulting possesses experience
including the development of effective financial management and workout
plans to address the needs of PHAs. Actual direct experience in the
development of rent collection and tenant accounts receivable systems
and programs, budget reporting and planning systems (i.e., program and
property-based income and expense reporting systems), selecting and
installing new accounting systems, and audit management are just a part
of the our experience in this area. We have developed many training
manuals and procedures in financial management for PHAs. We recognize
the integral role that financial management and accounting systems play
in the procurement and inventory control processes. These processes
can assist the HA in developing and implementing procedures that will
use these resources effectively.
Project Management and Project-Based Accounting
- Our experience in this area is extensive. We have
worked directly in the effective implementation of comprehensive management
plans to move housing developments to decentralized management systems
and other management alternatives. The integration of management systems
and responsibilities for delivery at the site level is a major feature
of the approach for addressing the needs of severely distressed public
housing agencies and housing developments. Effective PHA management
must address the delivery of essential operating services at the public
housing site level to result in improvements at the PHA that positively
effect the quality of life of public housing residents.
Internal Controls and Audits -PHA
Consulting has direct experience in the development of internal audit
and control programs for public housing. Systems for internal audit
and quality control are treated within the context of normal PHA operations.
No organization should ignore the need to adequately ensure that internal
control systems and procedures are in place and operational at the agency.
We have direct experience in assessing problems, designing solutions
and implementing improvement programs in all of the above areas. In
addition to performing audits, we have the knowledge and experience
to assist with the preparation and guidance through the audit process.
Troubled HA Assessments - PHA
Consulting recently has been engaged by the HUDs Recovery Prevention
Corps to access troubled small housing authorities. We have to date
assessed many agencies and provided HUD with a comprehensive review
of financial and management operations along with the development of
a Memorandum of Agreement (MOA) and/or Corrective Action Plan (CAP)
for each agency.